Helping REALTORS® save time, stay organized, and close more deals. We provide professional transaction coordination, listing coordination, CRM management, and administrative support across Canada.
Launch listings with complete confidence. We oversee listing documentation prep, MLS® system entries, vendor bookings, and signature compilation.
Managing deal from accepted offer to closing . We monitor every condition deadline, coordinate files between lenders and lawyers, and deliver a smooth closing.
Database, schedule, and administrative management. We tidy databases, configure drip campaigns, and manage administrative details to organize your business.
Ensure every file meets provincial board bylaws. We organize FINTRAC forms, disclosures, and conveyance packets for total peace of mind.
"Working with Precision Transaction Coordinators transformed our team's workflow. We handed off escrow management and board files, saving 18 hours per deal and giving us complete peace of mind."
"Ana and her team are absolute lifesavers. Their attention to detail on FINTRAC documents and subject removal deadlines is unmatched. Our managing broker praised our audit readiness!"
"As high-volume agents, we couldn't keep up with paperwork. Precision TC stepped in, organized our CRM, and handled contract-to-close logistics seamlessly. Highly recommended!"
Once your service agreement is received, we assign your dedicated Primary Transaction Coordinator, Backup Coordinator, and Supervisor to ensure consistent support from day one.
We create your client profile, review your brokerage requirements, prepare your workspace, and configure the systems needed to support your transactions efficiently.
Meet your support team during a personalized onboarding session where we learn your workflow, communication preferences, compliance requirements, and technology setup.
We verify system access, organize your documentation, brief your Backup Coordinator, and complete a final quality review—so we're fully prepared before your first file arrives.
We deliver structured, secure, and professional operations designed specifically for REALTORS® across British Columbia, Alberta, and the rest of Canada.
Schedule Operational ConsultationWe work seamlessly inside the platforms you already rely on—CRMs (Real Geeks, Follow Up Boss), e-signing systems, and brokerage portals—meaning zero onboarding friction.
Your transactions, and client details are handled with strict privacy protocols and board regulations, ensuring audit-ready safety.
Choose single transaction coordinator services or request permanent, ongoing database assistance. Scale our support up or down based on market seasonality.
Organize listing walkthrough videos, photography assets, and contract packets in one centralized digital workflow for your clients.
Drag and drop property media or contract files here to preview in real-time.
Custom administrative and transaction solutions for real estate professionals.
"Our mission is simple: take the burden of back-office paperwork off your shoulders so you can focus on building relationships, negotiating offers, and growing your career."
Founded by Ana Villanueva, Precision Transaction Coordinators provides virtual transaction coordination and administrative support for REALTORS® across British Columbia, Alberta, and throughout Canada.