Transaction Coordination, Listing Coordination & Real Estate Administrative Support Across Canada
Helping REALTORS® save time , stay organized, and close more deals.
At Precision Transaction Coordinators, we provide professional transaction coordination, listing coordination, CRM management, and real estate administrative support for REALTORS®, real estate teams, and brokerages across Canada. From preparing your listing to coordinating every detail through closing, our experienced team manages the paperwork, deadlines, compliance, and communication so you can focus on serving clients, generating leads, and growing your business.
Whether you're closing five or fifty transactions a year, we become a trusted extension of your team.
Your business. Our precision. Every transaction.
Transaction Tracker
Ana Villanueva · Coordinator Node
Phase 1: Listing Intake & Auditing
CompletedListing paperwork & MLS® prep verified.
Phase 2: Contract to Closing Tracking
In ProgressCondition removals, lender & lawyer coordination active.
Phase 3: Final File Compliance & Closing
PendingCommission paperwork & completion package payout.
98%
Compliance Pass Rate
4,000+
Transactions Managed
15+
Hours Saved Per Deal
100%
Canadian Compliant
Why Choose Precision Transaction Coordinators?
Your Complete Real Estate Operations Team
Running a successful real estate business requires more than selling homes—it requires efficient systems, organized files, and consistent follow-up. That's where we come in. We provide reliable transaction coordination services, listing coordination, and real estate administrative support that keep your business moving while delivering a seamless experience for your clients.
Our Services Include:
Whether you need support for one transaction or ongoing assistance, our flexible services are designed to grow with your business.
Our Services
Comprehensive back-office operational packages built specifically for Canadian real estate workflows.
Transaction Coordination
Our experienced transaction coordinators manage every step after an accepted offer until closing.
Services Include:
- Contract review & file setup
- Deadline tracking & condition removals
- Amendments & client communication
- Lawyer & lender coordination
- Commission paperwork & closing prep
- Completion & possession management
- Complete file compliance
Listing Coordination
Launch every listing with confidence. Our listing coordinators streamine your launch process.
Services Include:
- Listing paperwork & document review
- MLS® system preparation
- Signature collection & file organization
- Brokerage & board compliance
- Vendor coordination (photos/staging)
- Ongoing listing management
Real Estate Administrative Support
We provide flexible administrative support for busy REALTORS® and real estate teams.
Services Include:
- CRM management & database cleanup
- Client follow-up & email management
- Calendar & meeting logistics
- Marketing administration
- File audits & process improvement
- Team administration & virtual assistance
From Intake to Closing
Our streamlined 4-step process ensures every transaction is handled with precision, compliance, and full transparency.
Client Onboarding
Submit your deal details via our secure intake portal. We collect all property, client, and agent information instantly.
Document Preparation
We audit, organize, and prepare every listing and contract document to meet board and brokerage standards.
Deadline Monitoring
We track every condition, subject removal, and inspection date — alerting you before anything is missed.
Smooth Closing
Coordinate final title transfers, commission packages, and brokerage compliance files for a clean, stress-free close.
Who We Help
We proudly support real estate professionals across every stage of their business.
REALTORS®
Real Estate Teams
Brokerages
Independent Agents
Top-Producing Agents
New REALTORS®
Investor-Focused Agents
Whether you're an independent REALTOR® or managing a large team, our real estate support services help streamline your operations and free up your time.
Why Work With Us?
We deliver structured, secure, and professional operations designed specifically for Canadian real estate teams.
Expertise with Industry Tools
We work seamlessly inside the platforms you already rely on—CRMs (Real Geeks, Follow Up Boss), e-signing systems, and brokerage portals—meaning zero onboarding friction.
Professionalism & Confidentiality
Your transactions, escrow details, and client details are handled with strict privacy protocols and board regulations, ensuring audit-ready safety.
Flexible Operations
Choose single transaction coordinator services or request permanent, ongoing database assistance. Scale our support up or down based on market seasonality.
Need Immediate File Coordination?
Select the representation type to launch the secure multi-step document submission directly.
“Working with Precision Transaction Coordinators transformed our team's workflow. We handed off escrow management and board files, saving hours and giving us complete peace of mind.”
Sarah Jenkins, PREC*
Oakwyn Realty · Greater Vancouver
Meet Precision Transaction Coordinators
Founded by Ana Villanueva, Precision TC is a specialized Canadian real estate operations company providing secure transaction coordination, listing coordination, database management, and administrative services.
We serve REALTORS®, busy teams, and regional brokerages across British Columbia, Alberta, and throughout Canada. Our mission is simple: take the burden of back-office paperwork off your shoulders so you can focus on building relationships, negotiating offers, and growing your career.
Our Vision
To be Canada's leading real estate operations partner, standardizing administrative accuracy and compliance security across regional boards.
Our Mission
To empower agents by delivering responsive, reliable back-office support that safeguards transaction timelines and scales business capacity.
Stop Drowning in Paperwork.
Start Closing More Deals.
Join REALTORS® across BC and Alberta who trust Precision TC to handle their back-office so they can focus on what matters — their clients.
Frequently Asked Questions
Contact Us
Reach out today for a consultation or to find out how our coordination services align with your team operations.